Lifehacks

48 Handy Gmail Keyboard Shortcuts to Supercharge Your Productivity

1. Keyboard shortcuts

These work on the elemental rule – “working with the keyboard is all the time sooner than working with mouse”.

For utilizing these shortcuts one has to show the Keyboard Shortcuts Possibility ON, accessible in Gmail settings.

Quite a few shortcuts can be found. Let’s take a look at just a few:

ShortcutsExecution
cComposing a brand new mail
eArchiving mails
rReplying
fForwarding
shift + uMarking emails as unread
shift + iMarking all the chosen mails as learn
*nDeselecting all emails
j/okayTransferring to new or older emails
lLabelling
g aGo to all mail
g dGo to drafts
g iGo to inbox
[enter]Go into the thread pointed to by the cursor
xChoose/deselect the present thread pointed to by the cursor

Video

Tips on how to Undo Typing in Gmail

  1. If it’s essential undo typing in Gmail, press z to undo earlier actions separately.
  2. Proceed to press the z key till your earlier actions have been undone.

9. Choosing all electronic mail in a label/web page

One can choose all of the emails underneath a label/web page with one click on (you don’t have to pick out them one after the other manually). Choosing the checkbox on the high will assist you choose all of the emails on that web page.

Gmail Shortcuts That Lower Learn And Response Time

Uninterested in scrolling and trying to find emails? Minimize down your timing with these Gmail shortcuts.

9. Rapidly navigate ahead and backward to different messages

Press j and okay to go to earlier or more moderen emails (respectively) in your inbox. Notice: for those who’re in Dialog view, then use n and (n to go ahead, p to return) to learn by means of every of the emails in a thread.

11. Set off reply-all in a beat

Have to shortly weigh in together with your enter on a gaggle electronic mail thread? Right here’s your Gmail shortcut: a.

13. Transfer a dialog to the trash

In dialog view, urgent # will transfer the dialog to the trash.

Templates in Gmail Save the messages you find yourTemplates in GmailSave the messages you find yourself re-writing as templates right in your inbox

Video Tutorial

Should you nonetheless have any doubt, you possibly can watch this use video tutorial on “Tips on how to undo discarded draft in Gmail”.

22 Gmail Add-Ons and Extensions to Improve Your E-mail Productiveness

Do you need to get extra issues accomplished in Gmail in much less time? Attempt a mix of those Gmail add-ons and extensions to spice up your electronic mail productiveness!

Resolution-3 Get better discarded draft in Gmail utilizing Google vaults

This methodology is relevant for less than these, who’ve entry to a paid characteristic of Google vaults. If in case you have subscribed to Google Workspace (earlier G suite). You’ll be able to log into Google vaults and search in your electronic mail deal with.

You will see the archived textual content, even in case you have deleted it out of your Gmail account. Truly, Google retains every part together with deleted textual content within the Google vault to your account.

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Customized Gmail Keyboard Shortcut Concepts

As if the previous 92 keyboard shortcuts for Gmail weren’t sufficient to your style, there’s additionally an choice in Gmail that permits you to create your individual shortcuts. Head to Settings, and click on on Superior choices (previously often known as Gmail Labs—there are lots of nifty features to strive on the market). Click on Allow subsequent to Customized keyboard shortcuts, then save your modifications.

While you’ve accomplished this, you’ll get a brand-new tab in Settings for Keyboard Shortcuts, the place you possibly can enter virtually any mixture of keystrokes to fill in for almost all of capabilities listed on this information.

If you’re stuck on what to do, here are some ideas

Should you’re caught on what to do, listed here are some concepts to get you going:

93. Numeric keypad entries. Lots of the customary keyboard shortcuts in Gmail depend on letters, or mixtures of holding down keys with letters that drive you to stretch your hand throughout the keyboard. As an alternative, contemplate using quantity sequences, and leveraging the ability of a numeric keypad. Every part might be simpler to recollect, and also you’ll be much less more likely to mistype a phrase when you’re making an attempt to entry a shortcut.

94. Applicable letters. A number of the letters in the usual keyboard shortcuts make excellent sense, like utilizing “r” for reply, “a” for reply all, and “f” for ahead. However others, like “b” for Snooze, make little to no sense. You need to use customized keyboard shortcuts to verify your mostly used capabilities are abbreviated utilizing essentially the most applicable letters.

95. Snug positioning. You can too rearrange your keyboard shortcuts to maximise their ergonomics. This can rely in your private preferences and a few experimentation, however chances are high, you’ll be capable to discover some shortcuts that make your arms way more comfy and fewer strained.

Shortcuts to make use of when viewing a person electronic mail dialog

In case your present workflow is to open an electronic mail, take an motion, then return to the inbox to open the following electronic mail, utilizing the next shortcuts will prevent quite a lot of time! Whereas a person electronic mail, you possibly can press:

  • j and okay to go to the older/newer electronic mail dialog.
  • { and } is much like j and okay however the present electronic mail dialog might be archived earlier than shifting to the older/newer one.

I have a tendency to make use of { and } extra often as a result of I attempt to deal with every electronic mail as I get to it relatively than suspending motion.

Shortcuts That Navigate Your Essential Gmail Window

Want to move from window to window? These mixture codes are the Gmail shortcuts that you simply want.

26. Look by means of your contacts

The mix then c will ship you to your contact checklist.

27. Revisit a saved draft 

Say you wished to return to that draft you stashed away. Urgent g then d will carry you to your saved drafts.

29. Seek for an electronic mail based on label

The mix g then will set you up within the search bar to seek out emails based on their labels.

30. Testing one thing you’ve already despatched

A easy g then t will carry you to your despatched mail folder.

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Gmail Keyboard Shortcuts

  1. Open keyboard shortcut assist (Shift + ?)
  2. Choose a sequence of messages (Shift)
  3. Choose random messages (Command)
  4. Choose all unread messages (Shift + 8 + u)
  5. Archive chosen messages (e)
  6. Mark chosen messages as essential (=)
  7. Compose (c)
  8. Seek for messages (/)
  9. Go to duties (g + okay)
  10. Add a dialog to duties (Shift + t)
  11. Reply (r)
  12. Reply all (a)
  13. Ahead (f)
  14. Mark present messages unread (Shift + u)
  15. Mark chosen message as essential (=)
  16. Archive chosen message (e)
  17. Soar to newer electronic mail (okay)
  18. Soar to earlier electronic mail (j)
  19. Soar to subsequent message in electronic mail thread (n)
  20. Soar to earlier message in electronic mail thread (p)
  21. Mute a dialog (m)
  22. Soar again to inbox view (u)
  23. Insert hyperlink (Command + okay)
  24. Insert numbered checklist (Command + Shift + 7)
  25. Insert bullet factors (Command + Shift + 8)
  26. Daring/Italicize/Underline (Command + b/Command + l/Command + u)
  27. Take away formatting (Command + Management + )
  28. Swap between ship identify, topic line, and physique of electronic mail (Tab)
  29. Ship E-mail (Command + Enter)

Undo Deleting a Message

Use the next steps to undo shifting a message to the Trash folder (deleting a message).

Should you delete a message from the Trash folder or the Spam folder, you possibly can't undo that motion. The message is gone perpetually.

  1. After you delete an electronic mail, it's despatched to the Trash folder, and a Gmail message seems: Dialog moved to Trash. The message is adopted by a hyperlink: Undo.

  2. To retrieve the e-mail you deleted, choose Undo.

  3. The message is faraway from the Trash and restored to the folder the place you initially deleted it.

Messages within the Trash and Spam folders are robotically deleted after 30 days. If there’s something in a kind of folders that you simply need to preserve, transfer it to a different folder earlier than 30 days cross.

An actual-world situation

It’s Tuesday and I’m late to work resulting from my canine’s vet appointment. After I lastly arrive and open up Gmail, I’ve 53 unread emails. Right here’s how I assault it:

I first take a look at my “Unread from the bosses” inbox (one in all a number of inboxes I’ve arrange as defined in my previous Medium post) and deal with something pressing.

I then scan the inbox for numerous labels that I’m presently monitoring to seek out different time-sensitive emails.

As soon as I’ve put out the fires, I open the primary electronic mail in my most important inbox after which begin utilizing keyboard shortcuts to work the checklist. My keystrokes look one thing like this:

Sure, it seems to be cryptic, however when you get used to those shortcuts, you’ll be amazed at how briskly you possibly can work an inbox.

Right here’s a breakdown of the primary few keystrokes:

  • { archive the e-mail and transfer to the following one in my inbox
  • { archive the e-mail and transfer to the following one in my inbox
  • { archive the e-mail and transfer to the following one in my inbox
  • ss toggle the star to my second one (orange). I’ve crimson/orange/blue stars (see previous post)
  • { archive the e-mail and transfer to the following one in my inbox
  • { archive the e-mail and transfer to the following one in my inbox
  • s toggled stars to my first one (crimson)
  • { archive the e-mail and transfer to the following one in my inbox
  • { archive the e-mail and transfer to the following one in my inbox
  • a reply-all to the present electronic mail
  • { archive the e-mail and transfer to the following one in my inbox
  • { archive the e-mail and transfer to the following one in my inbox
  • a reply-all to the present electronic mail
  • { archive the e-mail and transfer to the following one in my inbox
  • ; broaden all emails within the present dialog
  • { archive the e-mail and moved to the following one in my inbox
  • f ahead the e-mail
  • …and so forth

On this instance, I began with the latest electronic mail and labored my approach again in time (latest to oldest). There are totally different opinions on this, however for me, this works the perfect as a result of I see the latest developments, so after I see a separate however associated electronic mail additional again in time about the identical subject, I’m already present.

There are a lot of different shortcuts that I’m not overlaying on this put up, however you possibly can see the total checklist by urgent “?” in Gmail. The Gmail help additionally has extra particulars.

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